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Leave-balance calculator

Calculate accrued, available and remaining leave under monthly, daily or annual accrual methods.

Fields marked with * are required.

Select the country to apply its statutory annual leave by years of service, or leave it empty to enter the entitlement manually.
Number of leave days earned for each full working year. Used when no country is selected.
The date from which accrual begins.
The date at which you want the balance; it must not be before the start date.
Number of leave days already used by the balance date.
Approved leave days carried over from the previous year.
Accrual method
Optional; any carryover above this cap is shown as expired days.

Calculate your accrued, available and remaining annual leave, taking into account the accrual method (monthly, daily or full-year), approved carryover and any carryover cap.

Formula

Monthly accrual: accrued = (annual entitlement ÷ 12) × full months. Daily accrual: accrued = (annual entitlement ÷ 365) × days. Full-year accrual: accrued = annual entitlement. Available = accrued + carryover − used.

When is this useful?

Useful for employees and HR teams to track accrued and available balances, and to plan leave before year-end or before resigning.

Worked example

Annual entitlement: 30 days, monthly accrual method
From 2024-01-01 to 2025-01-01 = 12 full months
Accrued leave = 30 ÷ 12 × 12 = 30 days
Used: 10 days
Available = 30 − 10 = 20 days

Assumptions

  • Monthly accrual counts only full months and does not split a partial month.
  • Daily accrual assumes 365 days per year.
  • When a country is selected, the statutory annual entitlement by years of service is applied instead of a manual entry.
  • Public holidays or special onboarding rules are not covered by this calculator.
  • Carryover is capped by the maximum carryover if you provide one.
  • Leave rules vary by country and employment contract; check the rule that applies to you.

Common mistakes

  • Not selecting the accrual method that applies in your country or company.
  • Forgetting carryover from the previous year.
  • Ignoring the maximum carryover when computing the available balance.
  • Confusing calendar days with working days in daily accrual.

Frequently asked questions

What is the difference between monthly and daily accrual?

Monthly accrual spreads the entitlement over 12 months and counts full months, while daily accrual spreads it over 365 calendar days and counts each day.

When is full-year accrual appropriate?

When the company grants the full annual balance at the start of the year instead of accruing it gradually.

How is the maximum carryover applied?

If carryover exceeds the cap, the approved balance is capped at the maximum and the surplus is shown as expired days.

Do the results reflect my country rules?

The results depend on the accrual method and carryover you enter. Official rules vary by country, so verify with your employer or the relevant authorities.

Methodology and review

The calculator computes accrued leave using the chosen method (monthly by full months, daily by calendar days, or the full annual entitlement), then subtracts used days and adds approved carryover with the cap applied. This page is reviewed periodically, and figures depend on local labour laws and your contract, so confirm the rules with your employer or the relevant authorities.

This result is an estimate for information purposes only and is not legal advice. Verify the leave rules that apply in your country or organisation before planning.

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